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Apprentice Administration Assistant

Salary: £180.00 Per Week

Ref: 7553
Full Time
Location: Rochdale
Hours: 35

Rochdale Training

Holy Trinity Primary School are looking to recruit an Apprentice Admin Assistant to work in a supported learning environment to develop the skills and knowledge which will assist the post-holder to complete a Business Administration Apprenticeship qualification. Under the direction/instruction of senior staff, to provide routine general administrative and financial support to the school.

Principal Duties
•To undertake a development programme (on-site and off-site) including participation in required training and learning leading to a Business Administration Apprenticeship qualification.
•To undertake general administration duties e.g. photocopying, filing, faxing, emailing and completing routine forms.
•To word process school documentation, including the production of letters, reports and schedules.
•To accurately input information to databases/spreadsheets, and maintain manual and computerised records and management information systems.
•To sort and distribute internal and external mail.
•To collate registers and complete returns as required by the DfE and LA.
•To undertake basic bookkeeping, collect monies and accurately record and balance funds. Examples may include the school fund, petty cash, school trips/events, photographs, postage, school meals, milk, telephone calls etc.
•To act as a first point of contact, undertaking reception duties and answering telephone and face-to-face enquiries.
•To welcome visitors to the school, ensuring that health and safety and safeguarding procedures are followed, including signing visitors in/out, issuing badges and escorting visitors when required.
•To respond to general day to day queries from staff, pupils, parents and external visitors.
•To make arrangements for external visitors, for example the school nurse, photographer and parents, in liaison with the Headteacher/Senior Staff.
•To undertake pupil first aid/welfare duties, looking after sick pupils, liaising with parents/staff, in accordance with school procedures.
•Willing to take place in extra circular activities, school trips and lunch time duties.

Secondary Duties
•To make a positive contribution to the school, supporting and promoting its ethos, aims and the development/improvement plan.
•To be aware of and comply with policies and procedures relating to child protection, health, safety and security, confidentiality and data protection, reporting all concerns to an appropriate person (in line with relevant policies).
•To promote equality and diversity.
•To participate in training and other learning activities and performance development as required.
•To attend relevant meetings as required.
•To appreciate and support the role of other professionals.
•To undertake such other duties and responsibilities of an equivalent nature as may be determined by the Headteacher (or nominated representative) in consultation with the post-holder and if she/he wishes with her/her trade union representative.

Any Special Conditions of Service:
•The post holder may be required to attend evening and weekend meeting
•The School operates a Smoke Free Policy for all its employees and applies to any building and associated grounds within the immediate vicinity of the school.
•Annual leave – Term Time Only – the post is employed on a term time only basis and therefore all staff are required to be in school during school term. There is no further annual leave.
•DBS Disclosure Level: The post holder will require a DBS (Disclosure and Barring Service) check prior to commencing employment.

Desired skills

•Good ICT and keyboard skills including use of Microsoft applications such as Word and Excel.
•Good interpersonal and communication skills, written and verbal.
•Good planning and organisational skills –prioritise your own workload and meet deadlines.
•Good literacy and numeracy skills
•Ability to record accurate information.
•Ability to work as part of a team.
•Able to work on own initiative with minimal supervision.
•Enthusiastic and motivated to learn new skills – taking ownership for keeping your knowledge and skills up to date.
•Being open to feedback
•Ability to work flexibly in order to adapt to changing work priorities and service needs
•An understanding of the need to treat personal information with confidentiality and sensitivity.

Personal qualities
Approach the job at all times using the values set out in the Rochdale Way:
•Valuing our people
•Focusing on customers
•Acting with integrity
•Using time and money wisely
•Working together
•Always learning and improving
•Be aware of and apply the Rochdale Way behaviours at all times

Qualifications required
•A good level of English and Maths, ideally having achieved, or be expecting to achieve GCSE Grade C or equivalent.
•Must be able to meet the above minimum requirements of the training provider for access onto a Business Administration Apprenticeship programme.

This apprenticeship vacancy is for candidat

Contact: Nathan Finn
Rochdale Training
Fishwick Street
OL16 5NA
01706 631417

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